Admission Information
Application(Exchange Students)
Students participating in the exchange program are selected by their home institutions to complete a semester or one year of undergraduate study at the International Division of Seinan Gakuin University (SGU). Non-English speakers are required to have proficiency in English to understand the classes taught in English. However, proficiency in Japanese is not required for admission.
TIMELINE
The following schedule shows the normal procedures for accepting students from abroad. Incoming students should follow the required process according to this schedule in order to arrive in Fukuoka in time.
| Fall semester | Spring semester | *The schedule is subject to change. |
|---|---|---|
| March 1 | September 15 | Nomination deadline (by coordinator) |
| March 31 | September 30 | Submission deadline (by nominee) - Online Application - Required Documents (via email) |
| May | October | Notification to your institution of admission - Digital Copy of Letter of Admission |
| June | November | Housing Application |
| July | December | The following documents will be emailed to you and your institution: - Student Visa Application Guidance - Electronic Certificate of Eligibility (e-CoE)* (*A document issued by Fukuoka Regional Immigration Bureau. It serves as approval from the Japanese Immigration Services that you meet the entry requirements as set by the GoJ.) |
| September | January | Arrival in Fukuoka Orientation Sessions Semester Begins |
APPLICATION STEPS
[STEP 1] Complete Nomination (by coordinator)
Deadline: (Fall) March 1 / (Spring) September 15
Your Study Abroad Coordinator must nominate you for an exchange at SGU.
Your Study Abroad Coordinator must nominate you for an exchange at SGU.
[STEP 2] Complete the Online Exchange Application
Deadline: (Fall) March 31 / (Spring) September 30
Your Study Abroad Coordinator informs you of the PASSWORD in order for you to submit the online form.
Your Study Abroad Coordinator informs you of the PASSWORD in order for you to submit the online form.
APPLY ONLINE
* Housing Application
The admitted students will receive detailed information on housing application procedures via email in late-June.
The admitted students will receive detailed information on housing application procedures via email in late-June.
[STEP 3] Submit Required Documentation via Email
Deadline: (Fall) March 31 / (Spring) September 30
Send the following documents in the format specified files via email at inbound@seinan-gu.ac.jp
1. OFFICIAL TRANSCRIPT OF GRADES (PDF)
Please scan and send us both sides of your most recent official transcript including the grading system notes issued by your home institution. We DO NOT accept unofficial copies of transcripts (e.g. a student copy). If applicable, please also send us any other higher education transcripts (e.g. transfer institutions, Bachelor’s program).
Please scan and send us both sides of your most recent official transcript including the grading system notes issued by your home institution. We DO NOT accept unofficial copies of transcripts (e.g. a student copy). If applicable, please also send us any other higher education transcripts (e.g. transfer institutions, Bachelor’s program).
2. FINANCIAL STATEMENT (PDF)
- an official statement of your (or your financial sponsor’s) bank account with a bank seal or signature
- an official electronic statement of your (or your financial sponsor’s) bank account generated in PDF format through an online banking system with a bank seal or signature
- an official letter showing evidence of formal student financial aid (e.g. scholarship, loan)
*Any document/statement without a bank seal or signature and a screenshot of transaction history of your (or your financial sponsor’s) bank account are NOT accepted.
You must have sufficient financial resources for the duration of your stay in Japan (more than 400,000JPY for one semester or 800,000JPY for two semesters).
The following scanned documents can be accepted:- an official statement of your (or your financial sponsor’s) bank account with a bank seal or signature
- an official electronic statement of your (or your financial sponsor’s) bank account generated in PDF format through an online banking system with a bank seal or signature
- an official letter showing evidence of formal student financial aid (e.g. scholarship, loan)
*Any document/statement without a bank seal or signature and a screenshot of transaction history of your (or your financial sponsor’s) bank account are NOT accepted.
*February 2025, Form Updated
This form must be filled completely. If some items are left blank, the reexamination of those items will be required before enrollment in Seinan Gakuin University.
This form must be filled completely. If some items are left blank, the reexamination of those items will be required before enrollment in Seinan Gakuin University.
4. COPY OF PASSPORT (PDF)
Please scan and send us your passport ID page.
Please scan and send us your passport ID page.
The Certificate of Eligibility is one of the necessary documents required for you to apply for your student visa at the Embassy or Consulate General of Japan. As a proxy, we file your CoE application at the Immigration Bureau in Fukuoka. Please look at the Sample Application Form carefully and fill out the form.
*If you hold Japanese citizenship, you do not need to apply for a student visa.
- you change any of the formatting (paper size, page orientation, zoom etc)
- your form is converted into a PDF or another type of file
6. ID PHOTO (JPEG)
*To be used for your CoE application and student ID card issuance purposes.
Make sure your photo has been taken within the last 2 months. A photo must be sharp and clear. The applicant should face squarely towards the camera. The background should be plain white. No hats, caps or head coverings.
(Important Note)
- You cannot use the same photo as your passport photo.
- It is inappropriate in any circumstance to alter a person's appearance through editing or processing, such as making the eyes look larger, whitening the skin, modifying facial features, moles, or wrinkles.
- Flipping photos horizontally is also inappropriate.
For details, please refer to the website of Immigration Services Agency.
*To be used for your CoE application and student ID card issuance purposes.
Make sure your photo has been taken within the last 2 months. A photo must be sharp and clear. The applicant should face squarely towards the camera. The background should be plain white. No hats, caps or head coverings.
(Important Note)
- You cannot use the same photo as your passport photo.
- It is inappropriate in any circumstance to alter a person's appearance through editing or processing, such as making the eyes look larger, whitening the skin, modifying facial features, moles, or wrinkles.
- Flipping photos horizontally is also inappropriate.
For details, please refer to the website of Immigration Services Agency.
*Any information given to the Center for International Education will be strictly confidential and be only used for the applicant's admission and visa purpose, not to be used for any other purposes.