Summer Program

> Pre-Arrival Information

Pre-Arrival Information

We are very excited to have you join our program this summer! The information below will help you to prepare for your studies at Seinan.

1. Keep an eye out for our emails

After you register for our Summer Program, you should expect numerous emails from us before your program begins. These emails will provide you with information regarding payment, your Japanese Placement test, registration for cultural classes and other activities.

If you have questions at any point, please feel free to contact us at

2. Book your flight

You can only check into and check out of our dormitories on the below-mentioned dates.

Session 1
Dormitory Check-in: TBD
Orientation Sessions: TBD
First Day of Classes: TBD
Dormitory Check-out: TBD, by 12:00pm   

Session 2
Dormitory Check-in: TBD
Orientation Sessions: TBD
First Day of Classes: TBD
Dormitory Check-out: TBD, by 12:00pm

Please note that your accommodation will not be available before the check-in dates (or after the check-out date). If you intend to arrive before the check-in dates (or after the check-out date), you will need to make your own arrangements for accommodation with a local hotel.

3. Purchase travel insurance

It is mandatory for all participants to purchase comprehensive travel insurance before leaving for Japan. Your travel insurance needs to cover for:

1. Travel insurance
A policy covers medical care, lost luggage, cancelled plane tickets, and damage or stolen items incurred during your stay in Japan.

2. Personal Liability Insurance
A policy covers compensation liabilities in the case of injury to someone or damage to another person's property (liability to a third party) during your stay in Japan.
*If your travel insurance includes a policy of it, you do not need to purchase Personal Liability Insurance separately.

SGU is not able to take any responsibility for any of the expenses caused above.

4. (If applicable) Apply and receive approval for a Temporary Visitor Visa (短期滞在ビザ)

Depending on your nationality or citizenship, you may need a temporary visitor visa. We will provide applicable participants with the required documents. To receive the documents, you must first get admitted into our Summer Program and will receive an email with detailed information on visa application procedures.

Ministry of Foreign Affairs – Visa

5. Plan to get Japanese cash

We recommend getting enough cash at the airport to cover expenses like transportation and food at least for a few days. Japan is still very much a cash-based society and you will probably not be able to use your credit card or debit card at many shops and restaurants.

Currency Exchange
If you are planning to exchange money, the best location is the airport. It is challenging to exchange money once you leave the airport. You can exchange money at large banks and post offices but the process can take a long time (sometimes a few hours) and you are subject to their office hours (9:00AM-3:00PM on weekdays). Depending on where you are traveling from, you may also want to consider exchanging money before arriving in Japan.

Fukuoka Airport website

Money Withdrawal at ATMs
Your cash card, credit card or debit card may work on the following ATMs in Japan: 

Seven Bank ATMs (at 7-Eleven convenience stores)
Japan Post ATMs

Before coming to Japan, check with your bank regarding your card availability and foreign transaction fees.

Note: the ATMs in Japan have service fees depending on the time and day of the week.

6. Check out your route and transportation to the I-Houses

Participants will stay in one of the self-catered dormitories called “International Houses (I-Houses)” on campus that are conveniently located within a 5-minute walk from our classrooms. The accommodation fee is included in the program fees.

Note: any requests for your room preferences are not accepted as we assign dormitory, room or roommates in order to consolidate vacancies.

It is important that you know where you are going once you arrive in Fukuoka. Plan ahead for the trip to the I-Houses.

Fukuoka City Subway
Kuko Line(空港線)
・Fukuoka Airport → Fujisaki Station (20 minutes) 300JPY
・JR Hakata Station → Fujisaki Station (15 minutes) 300JPY
I-Houses are located a 15-minute walk from the EXIT 3 at Fujisaki station.

Taxi/Cab Services
Some students might consider taxi services as alternative transportation when arriving with luggage. Taxis run on a meter, so prices will vary depending on trip length/traffic volume. A taxi from Fukuoka Airport to I-Houses will start at approximately 3,500JPY with no traffic and it takes 20-30 minutes.

Fukuoka Airport
Subway Route Map
Access Map to I-Houses

7. Take an advantage of the “Fukuoka City Free Wi-Fi” service

Fukuoka City Wi-Fi is available at the airport, stations and some hotels. Please take an advantage of the service if you would like to inform your safety arrival to your family.

8. Attend mandatory orientation program for all participants on Summer Program

Session 1 - TBD
Session 2 - TBD

At the orientation sessions, you will:
- find out more about your program of study, campus life, health & safety, housing
- set-up internet network at Seinan (SAINS and eduroam)
- explore campus with Seinan students
- meet instructors and staff who will help launch your time at Seinan
- meet other participants who will be studying with you
- take a Japanese Placement Test - Part 2 (for Session 2 participants only)

9. Get the most out of your time at Seinan

There are two cafeterias on campus. You can find a meal for between 300 and 500JPY.
CO-OP Cafeteria (next to the Gym)
・Seinan Cross Plaza Cafeteria

There are many restaurants and shops accessible within a 10-minute walk from the campus. The average cost for a set lunch menu in the area is around 1,000 JPY. You are more than welcome to use the kitchen facility at the dorms.

ATMs (Bldg. 2, 1st floor)
Fukuoka Bank, Ninishi Nippon City Bank and Japan Post Bank ATMs are available from 9am-5pm on weekdays and from 9am-2pm on Saturdays.

CO-OP Mini Mart (Seinan Student Center, 1st floor)
Some freshly made bentos and baked bread are available at the store.

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Seinan Gakuin University

6-2-92 Nishijin, Sawara-ku, Fukuoka 814-8511 Japan

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