Study Abroad

> Pre-Arrival Information

Pre-Arrival Information

Pre-Arrival Information for Students Coming in SGU, Japan

Admission Letters Pick-Up Service Living Cost in Japan
Student Visa Traveling to Seinan Gakuin University On Your Own Part-Time Jobs
Housing Pre-Course Registration Internet/On-campus Free Wi-Fi (SAINS)
What to Pack Japanese Classes Mobile Phone / Pocket Wi-Fi / SIM Card
Insurances Orientation Program Transportation to down town
    Meal Services

■ Admission Letters
The outcome of your application will be informed by email in the middle of May(Fall students) / October (Spring students).
If you are admitted, you will receive an Admission Packet electronically by the beginning of June or November. 
It includes:
-Application for Certificate of Eligibility (CoE)
-Admission Procedures

■ Student Visa
Visa is an official seal stamped in the passport indicating permitted period (=6 months OR one year from the date of entry) and purpose (=study) of your stay in Japan. All the incoming students in the International Division are eligible for the student visa status.

1) You will need to fill out the application form for Certificate of Eligibility (CoE) enclosed with the Admission Packet and return them to us by the end of May/October to obtain the CoE, which is required to apply for a student visa.
2) You will receive the CoE along with the hard copy of the admission letter by the end of June/November.  Please note that there will be a delay in sending the CoE if you are late in submission of the application forms.
3)Please apply for the student visa at the nearest Japanese embassy or consulate in your country as soon as receiving the original copy of CoE in June/November.

■ Housing
Once the allocation of accommodation has been finalized, you will receive an accommodation application form.  Please fill out and send the form by the end of June/November. For more information, please visit the website on housing. You may be required to pay the first three months rent fee, which would be about JPY 100,000 by cash. (No installment services available)

 ■ What to Pack
-Passport with Visa
-Certificate of Admission (originals)
-ID photos x 3 (3cm x 4cm)
-Passport copy
-Overseas Travel Insurance Certificate*
-Essential medications, a letter from doctors (if needed)
-Photos of your family and friends to make you feel at home in your new room!
*See the section of "Insurance"  as below.

■ Pick-Up Service
Seinan Gakuin University offers free pick-up services for new international students.  You will receive the information after you provide your arrival information such as Flight number and Departure & Arrival time on Google form survey. The survey will be sent by email in June or November.

A student group of Seinan Gakuin University will meet you at the arrival gates and they will take you to your dormitory or apartments.

■ Traveling to Seinan Gakuin University On Your Own
1) Subway
From Fukuoka Airport:
-Airport Line ()
"Fukuoka Airport station" ->"Nishijin Station" (approx. 20 minutes, 300JPY)
EXIT 1 is the nearest to the university.  EXIT 2 is the nearest to the Dormy Fukuoka (off campus dormitory).

If you would like to go to the on-campus dormitory (I-House), "Fujisaki station (next to Nishijin)" is closer (300JPY) than Nishijin Station.  The I-House is a 15-minute walk from the EXIT 3 of Fujisaki station. 

[Fukuoka City Subway]
[Seinan Gakuin University Access Map]

2) Bus
From Hakata Station area:
"Hakata Station A" or "Hakata Bus Terminal 1F" ->"Shuyukan-Highschool mae" (approx. 35 minutes, 200-300JPY)

From Tenjin area:
"Tenjin Shinten-cho Iriguchi", Tenjin 3-chome or "Tenjin Central Post Office mae"-> "Shuyukan-Highschool mae" (approx. 20 minutes, 200-300JPY)

 *Seinan Gakuin University is a 5 minute walk from "Shuyukan-Highschool mae" bus stop

Click the link to an online map which you can print out to show the taxi driver, or whoever delivers you to the dormitory.  It will take about 20 minutes (when using expressway) from Fukuoka Airport to the I-House and cost about 3,000 - 4,000 JPY. 

■ Pre-Course Registration
Select your courses and confirm your request by completing a course registration form in July or November.

 [Course List and Syllabus]

Please note that you will still be able to add or drop courses during the Course Change Period.
International students will study Japanese and Japanese culture, economics, and other Japanese related topics in the International Division for one semester or one year. This division is mainly designed for students from universities that have entered into mutual exchange agreements with Seinan Gakuin University. All courses except the Japanese language are taught in English (Some courses have interpreters). Students in the International Division are required to register and earn a minimum of 28 credits total to receive a Certificate of Completion. Students are required to register for a minimum of 14 credits per semester in order to maintain their student visa status. Failure to meet minimum requirements can lead to your student visa being cancelled by the Immigration Bureau.

*Attend all the classes you have chosen once the classes begin. You will have a week of the "trial session" so that you could decide the courses after actually attending the courses.

- Japanese Language Classes (日本語:にほんご)
Japanese language classes are separated into six levels (Beginning(101/102), Pre-Intermediate(201/202), Intermediate(301), Advanced(401)), and you will be placed in the appropriate class based on the result of Japanese Placement Test. For Spring Semester, you will have seven levels (Beginning(S/101/102), Pre-Intermediate(201/202), Intermediate(301), Advanced(401)).
Jananese Language Classes are mandatory, and everyone is required to take four classes per week.

- Japanese Orthography and Reading Skills (日本語表記法:にほんごひょうきほう)
If you are placed in the beginning, pre-intermediate or intermediate Japanese classes, you are also required to take a Japanese Orthography and Reading Skills (Kanji) Course. It is not mandatory for Advanced Japanese class students.
Jananese Orthography Classes take place two classes per week.

■ Orientation Program 
Orientation will be held during the very first week after you arrive. In 2018-2019 academic year,  it will be held between August 20 to 22 (Fall Semester) /January 9 and 10 (Spring Semester). The time and place will be announced in late July/December.

[Orientation Program Outline]
-Welcome Session
-Placement Test for Japanese Classes
-Information Session (Course planning, campus life, health coverage & safety, etc)
-Campus Tour by SGU Student Volunteers
-Local Ward Office Tour (Regidence Registration and National Health Insurance Registration)
-SAINS (university internet network) Set-ups
-SAINS Account (Student ID and a password) Activation
-Housing Orientation, Evacuation Training  (on-campus dormitory only)
-Welcome Ceremony and Reception *Fall semester only

■ Insurances
All the international students (both exchange and self-financed) in Seinan Gakuin University must be insured by the following insurances of 1)-3).  Also, SGU requires all students in the International Division to be covered by their own Overseas Travel Insurances. It covers the students' medical cost who travel around before or after the program. Overseas Travel Insurance could be purchased only in the students' home country BEFORE entering Japan .

1) Japanese National Health Insurance (国民健康保険:KOKUHO)*
On campus Personal Accident Insurance (学生教育研究災害傷害保険:GAKKENSAI)*
Personal Liability Insurance for Students (学生賠償責任保険:GAKUBAI)*
4) Overseas Travel Insurance (海外旅行保険)
*1)-3) will be available upon arrival.

To see the details of these insurances above, visit here (Financial Costs and Aid).

■ Internet / On-Campus Wi-Fi (SAINS)
Seinan Academic Information Network System (SAINS) is a free internet network for Seinan Gakuin University’s students and faculties.  You will be able to use internet right after the SAINS account is activated during the orientation.  You will also be able to access internet from your own computer or personal devices on campus after the registration is completed. Please note that the SAINS limits access to on-line games and services for security reasons. 

■ Living Cost in Japan
While in Japan, you will need to budget carefully to cover all of your living costs, which include accommodation, clothes, transportation, books, food and entertainment.

It is very difficult to estimate how much money you will need over a semester/year as this depends on individual lifestyles and circumstances, but you should budget approximately JPY 60,000-70,000 monthly expenses, excluding Housing Rent Fees.

Remember, you will spend more money at the beginning of a semester as you may need to buy one-off items such as kitchen equipments, books that will last for one or two semesters, and special equipments for your course. Small charges may also be made by some departments to cover supplementary materials or services.

- Money Exchange before arriving Japan
You would be better to prepare cash in Japanese yen around 100,000-200,000JPY upon arrival. You are requested to pay the rent fee of around 100,000JPY after the orientation week. 50,000JPY should cover your first week here, except for the rent fee.

- Opening Your Own Bank Account in  Japan
There are many local banks and ATMs around Seinan Gakuin University. You can open a bank account to manage money while you are in Japan. To open your own bank account in Japan, you need a regidence card, student ID card (will be provided during the orientation), and signature or personal seal (inkan: 印鑑).

- Withdrawal of Money by Using a Credit Card
You can withdraw money from an ATM machine on campus by using your credit card.
Please ask your credit card company and/or visit the website of the Japan Post Bank for your reference  in advance.

■ Part-Time Jobs
During your stay in Japan, you are permitted to attain part-time jobs. It is strictly prohibited by laws and regulations for foreign students to work in entertainment service establishments that may affect public morals. For example, the students cannot work at places such as cabarets where servers are seated at the customer's table to serve, dark bars or cafes with an illumination of less than 10 lux, or pachinko parlors and mahjong houses etc., even as a dishwasher or a cleaner.

You are allowed to engage in the part-time jobs for no more than 28 hours per week (4 hours a day). You can apply for the permission for part-time jobs from the beginning of September/end of January, but please remember that your first priority is to study.

[How to apply for the Work-Permit]
Document to prepare for the work permit:
“Application for permission to engage in activity other than that permitted under the status of residence previously granted” (available at the CIE Office)

Prepare and take the document stated above along with your residence card and passport to the Fukuoka Regional Immigration Bureau, and then obtain an official work permit. Bring the permit to the CIE Office to make a photocopy of it.

■ Mobile Phone / Pocket Wi-Fi / SIM Card
To make a contract with company of Mobile Phone or Pocket Wi-Fi devices, you need your 1) Residence Card, 2) Passport, and 3) Certificate of Residence. Some carriers might ask you to give a name of guarantor if you are under 19. You should pay the phone bill by credit card if it’s not a prepaid phone. If you choose to pay with other payment method, the bill won’t get to you after you leave, and interest will incur for delayed payment.  

■ Transportation to down-town (Tenjin and Hakata Areas)
About 10 minute subway ride takes you from Nishijin area to the downtown Tenjin and Hakata Station areas.  The fare for Tenjin area is about JPY 300 for one way. Bicycles are also popular transportation for international students at Seinan.  It takes about 20 minutes to Tenjin and about 45 minutes to Hakata Station by Bicycles.

■ Meal Services
There are two cafeterias on campus.  If you go in the cafeterias, you will find a lunch menu for between 300 and 500JPY/person.
Other than the campus cafeterias, there are a variety of restaurants and shopping amenities within 10 minute walk from the campus.  The average charge for a set menu in this area is about 600-1,000 JPY.  You can also cook by yourself at the dormitory.

1) CO-OP Cafeteria (next to the Gym)
 [1st floor] 8:00AM - 7:30PM
 [2nd floor] 11:30AM - 1:30PM
 [Saturdays ( 1stfloor only)] 11:30AM - 1:30PM
 *during the regular school days

2) Seinan Cross Plaza
 8:00AM - 7:00PM from Monday to Saturday

To see the Cafeteria menu, Please click here.

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Seinan Gakuin University

6-2-92 Nishijin, Sawara-ku, Fukuoka 814-8511 Japan

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